Association of Computer Professionals in Education
Association of Computer Professionals in Education

2011 Conference - IT to the Rescue!

Wednesday Garage Workshops

Have lunch with your peers and spend time in facilitated, hands-on collaborative workshops. Members will share and work with each other these topics:

Wednesday, 12:15–2:55 p.m.

1) Cloud Computing: District-wide Implementation, Deployment, Administration and Integration 
Peninsula School District has successfully implemented and transitioned students and staff in the Google and Microsoft Clouds respectively. A leadership team from Peninsula will guide participants in hands on experiences designed to assist them in the first steps and long term strategies toward a successful deployment.

2) Server Virtualization 
In this session, we'll make the case of why small to medium sized school districts should be seriously considering server virtualization. With limited funding and longer technology refresh cycles, smaller school districts are often unable to purchase/install new software packages without adding it onto an already over-provisioned server. When your file server is also your mail, SIS, and backup server, virtualization can provide a more robust and scalable infrastructure on which to build without straining your budget more than it already is.

3) Wireless 
Wireless is everywhere these days, but did you know that the technology is still constantly evolving? 802.11ABGN, wireless controllers, autonomous access points. What does it all mean? Come see and try out the latest wirelss offerings. This is a hands-on session hosted by a school district with 5 years of wireless experience in a large one-to-one setting. Bring your laptops!


SIS Migration Seminars

Wednesday, 12:30–1:15 p.m. or 1:15–2:00 p.m. or 2:00–2:45 p.m.

SIS Migration
With Pearson's recent acquisition of AAL and their eSIS student information system, many districts in the region are starting to look at migrating to a new system in the near future. This pre-session will provide attendees the opportunity to meet with several vendors as they begin the process of determining what system will best meet their district's needs. The session will also provide an opportunity for attendees to network with colleagues who are working through the same issues and challenges. Representatives from Pearson, Skyward (WSIPC), Sungard, and Infinite Campus are scheduled to attend. Three back-to-back sessions ˜45 minutes each


Wednesday Sponsor Preconference Seminars

Wednesday, 3:00–3:55 p.m.

Apple: Deploying and Managing iPads for Your Classroom
Join Micah Baker, Solutions Architect for Apple, Inc., to learn the best practices for deploying and managing iPads and iPod Touches for schools. We will cover the use of iTunes, the iPhone configuration utility and several Mobile Device Management solutions that are now available. Beaverton School District has deployed one of these solutions, Casper, in recent months and will share their experience with deploying an MDM solution. Presenters: Micah Baker, Apple; Quade Boman, Beaverton SD

CTL: Using Intel Learning Series
The Intel Learning Series is a software bundle designed to help teachers and administrators seamlessly integrate technology into the classroom with classroom management, collaboration software and access management. Join CTL as we discuss the features and benefits of the Intel Learning Series software bundle. Presenters: Rich Sutherland, CTL; Chuck Dinsfriend, Woodburn SD

Microsoft: Free Hosted Exchange 2010 and Collaboration Solutions
Microsoft® Office 365 delivers the power of cloud productivity to educational institutions of all sizes, helping to save time, money and free up valued resources. Office 365 combines the familiar Office desktop suite with online versions of Microsoft's next-generation communications and collaboration services: Exchange Online, SharePoint Online and Lync Online as well as Office Professional Pro Plus and Office Web Apps (available with certain plans). Office 365 is simple to use and easy to administer—all backed by the robust security and guaranteed reliability you expect from a world-class service provider. Coos Bay will discuss their experience with Live@Edu.Presenters: Taylor Kao, Microsoft; Fred Baker, Coos Bay SD

Motorola: Delivering Multimedia Content Over Wireless to Enable Visual Learning
Visual Learning is becoming an integral component of school curriculum. Video-on-demand (VOD) and other multimedia applications are adding a new dimension to education, enabling teachers to augment lessons with visual and audio components, both of which increase student focus and retention. Unfortunately, these new applications require a lot of bandwidth and many schools today are not equipped with the latest wireless network technology needed to deliver high-performance multimedia content properly, particularly to large densities of users such as in classrooms and other 1:1 environments. Presenters: Bryce Jenks, ezWireless; Percival de Oliveira, Centennial SD

Diamond Sponsor Preconference Seminars

Wednesday, 4:00–4:55 p.m.

CDWG: Transitioning from Novell to Microsoft 
The recent purchase of Novell by Attachmate has caused many IT decision makers to make the shift to Microsoft's Active Directory. Schools are faced with the daunting prospect of migrating all their users, applications, files and workstations from Novell's eDirectory to Microsoft's Active Directory. Supporting solutions such as email and systems management will also be covered as these play important roles in a Novell migration. We will explore ways to approach the project in a way that preserves legacy systems and access, while meeting concerns about cost, scope and training. Presenter: Andrea Hoerr, CDWG

Cisco: Video to the Rescue: IT's "sidekick" in the Heroic Effort!
Find out about next generation learning solutions that will help you meet challenges while maximizing your shrinking resources: Extend and enhance instruction, connect with parents and the community, then provide efficient staff development and communication. We will discuss and demonstrate the latest in video learning solutions, how to enhance the use of your smartboards with Synch, secure social media tools for more creative learning…and more! We will also have a guest appearance from The Center for Interactive Learning to discuss tools and content providers for amazing field trips around the world…without having to leave the school! Don't miss this information-packed session. Presenters: KJ Anderson, Cisco Video Solutions Specialist; Kevin Spellman, Cisco Unified Collaborations Specialist

Ednetics: Leveraging Virtualization for Premise Security in the K–12 Environment
The education community has different requirements and needs than business when it comes to the implementation of technology. Premise security is no exception. This session will include a discussion of the value of building out a district-based premise security strategy. We will explore the challenges with high, mega pixel cameras and have a look at new solutions that allow a direct integration into existing district infrastructure. Demonstrations will include a virtualized video surveillance infrastructure, integration into tablets and smart phones, PoE based access control systems and new 180 degree and 360 degree cameras. Join the discussion as we explore the exciting options in premise security. Presenters: Dave Teague, Ednetics; Todd Reed, Freeman SD

INX: Using ROI/IRR to break Datacenter Gridlock
A financial analysis presented in the format the CFO wants to see along with informative metrics such as ROI and IRR can break through the data center gridlock and enable rapid progress to the ultimate private cloud end goal of IT as a service. This discussion will give you the tools to help you more fully explain the cost/benefits for moving to a fully virtualized infrastructure. See a short demonstration of a key area, VDI (virtual desktop infrastructure). There is a lot of hype about VDI right now, but also a lot of pitfalls if not engineered correctly. Some real world cases will be discussed, as well as how these pitfalls can be avoided. Presenter: Steve Kaplan, VP, Data Center Virtualization, INX

Mountain States Networking: Delivering on the Promise of a Virtualized Dynamic Data Center
The Virtualized Dynamic Data center is at the heart of the concept of cloud computing. Whether the discussion is around the public cloud or the private cloud, the concepts that will be discussed will allow attendees to understand the architecture that can best support either one. Computer, storage and networking elements of the virtualized dynamic data center will be presented and the ability for school districts to implement one or multiple parts of the architecture to reduce costs, improve agility, decrease complexity and support requirements will be discussed. Presenter: Jeff Drury, Mountain States Networking


Thursday Sessions

Thursday, 11:15 a.m.–12:30 p.m.

1) Keynote Follow-up: Cameron Evans, Microsoft

2) Cloud Computing: Where to Draw the Line? 
What is behind the firewalls? What is outside up in the air? What do students, teachers, administrators, etc. need to access & from where?

3) Sharepoint 2010: Implementation Consideration

4) Collaboration Tools in the Classroom
Districts are increasingly taking advantage of productivity tools to increase their effectiveness, but what about in the classroom? "Collaboration" is a skill that all students are expected to learn, and tools such as wikis, Google Docs and even instant messaging can be applied in collaborative learning. This session will look at how some of these tools are being used in learning and teaching to create new and more powerful instructional opportunities for students.

5) Low cost Servers and Workstations Backups
Do you need a reliable backup solution and cannot afford to pay thousands for one? Do you have Windows, Mac, Unix, or Linux machines to backup? Do you need a solution that supports long term archives, include/exclude lists, has a nice GUI interface, and can support 1 or thousands of machines? If so, than BackupPC is for you. This talk will cover how BackupPC can solve your school's Backup issues. We will briefly cover configuration; server and workstation backups; and performance and troubleshooting tips using examples from Northshore School District where BackupPC is used to backup 1500 workstations.

Thursday, 1:30–2:45 p.m.

1) Mobile Computing in the Classroom
Mobile Computing in the Classroom: Canby School District has been pushing the integration of technology and actively using wireless and mobile devices in the classroom for many years. We are one district that has been able to show through standardized tests increased academic performance in school using technology. But that's only part of the story. This year, we deployed an additional 1200 iOS devices to both students and staff. Come and hear about our lessons learned in decentralizing control, high-touch access for students, and sustained innovation using highly powerful mobile devices with students of all grade levels. Planning and deployment advice, wireless discussions, and actual classroom examples will be shared.

2) Cloud Computing: What are the real costs? 
What are the real costs? As we enter a very tough economic year many districts eye these services as a potential cost savings. Explore whether these services replace many of those you now provide or simply add additional features and capabilities to a set of traditional services that still need to be maintained. The session will cover evaluation efforts and the pros and cons of moving to the cloud in terms of training, support, licensing, functionality, and the potential for savings on licensing, staff, and equipment

3) VOIP is more than a phone system
Now that you've invested in VOIP, come learn about how to get the most bang for your buck by using VOIP for more than just phone systems. Attendees will learn about other VOIP system add-ons, including digital signage, physical security, intercom, and more!

4) Wireless - How do I get high density?
This panel will be comprised of members of various school districts who will explain how they built and developed their high-density wireless networks. Hear the dos and don'ts from those who have been through the process and get all of your questions answered!

5) Minimizing Administrivia in IT: Policy vs Responsibilities
This facilitated discussion will investigate some of those areas that seem to take a lot of time and energy but where the roles and responsibilities of the IT department are not clearly defined. Areas for discussion will include topics such as filtering specific Internet sites, student and staff investigations that involve technology, building security, and use of district technology by outside agencies. Session facilitators will discuss current and best practices and will invite the audience to share what they are doing in their districts.

Thursday, 3:00–4:15 p.m.

1) Using Social Media as a Communication Strategy
Social media can be an effective communication tool in the distribution of information from your district to your parents and community, but it doesn't have to be a thorn in the side of your IT department. Find out about all the positives that social media can bring to your district while dispelling many preconceived negatives with real examples from real school districts. Learn why it's OK to allow your district to dive into the social media pool.

2) Saving Money—Learn from Each Other
Our membership holds a wealth of creative ideas for saving money. So what better group to brainstorm and share how to get the best bang for our buck. We will go through a process to glean a list of potential creative ideas and capture the top 10 greatest suggestions from our ACPE members. Awards will be given for the top creative and usable ideas.

3) Supporting Collaborative Tools and Social Media in the Classroom
Peninsula School District has successfully implemented and transitioned students and staff in Google's collaborative application suite. The leadership team from Peninsula will discuss their experiences that have lead to successful deployment.

4) Digital Forensics
What do you do when a suspected cyber crime occurs? Come hear an expert from the Regional Crime and Forensics Lab speak on digital forensics, how evidence should be preserved, how it's extracted, and what are practical applications in a school setting?

5) How to Deploy 78 iPods and 20 iPads to 18 Classrooms: A Case Study
Apple designed cool mobile devices for the consumer. Now schools want to use these devices. We'll share the reasoning behind the steps North Clackamas School District used to provision a diverse deployment without buying third party tools. Learn the choices involved in the process—mistakes made and lessons learned.


Friday Sessions

Friday, 11:00 a.m.–12:15 p.m.

1) Keynote Follow-up: Using Google Apps in your School
    Jaime Casap, Google
Thousands of schools across the world are utilizing Google Apps in their education environment. This session focuses on how these schools are deploying Google Apps and highlights ways teachers and students are taking advantage of Google Apps in the classroom.

2) E-discovery: What Does It Mean?
E-discovery is now a reality that all districts must be prepared to manage and it's more than archiving. To effectively prepare to respond to an e-discovery request you need to know what it is and more importantly what it's not. This session, by Larry Brisbee, an attorney and authority on e-discovery, will explain e-discovery, how it works, and what a school district must do in very practical terms to comply.

3) Social Media in the Classroom 
Many discussions about social media revolve around the problems it presents—security, privacy, lost productivity and how to block these services. However, social media is wildly popular. Instead of pushing back against this tide, can it be harnessed to effective use in the classroom? This session will look at examples of ways various aspects of social media have been used successfully with students and explore ways the challenges they represent have been addressed.

4) Virtualization of Desktops—Everything You Need to Know in 1 hr and 15 minutes!!!!.
Are you interested in desktop virtualization? Learn the results of a year-long evaluation of the two leading providers of desktop virtualization: Citrix and VMware. This presentation will provide everything you need to know about desktop virtualization, including the pros and cons of the major players in the market.

5) TCO—Saving Costs
As a school technology leader, you can help your district make responsible budgetary decisions. To effectively support users while managing a tight IT budget, you must start by understanding the true cost or ramifications of any cuts or investment that you're considering. Knowing the full impact of what is being cut is key. By taking a holistic view of total cost of ownership (TCO) of computing, district IT leaders can help decision makers drive overall district efficiencies. This session will introduce the free CoSN-Gartner TCO tool that is being used by over 2000 schools and districts, and discuss how this tool can be used to support smart budgeting.

6) What does storage mean? 
Storage is more than a bunch of disks. This session is a panelist discussion as district share what they are storing, how they are storing and where. We will learn from each other the best models for the individual environments. David Klusmann, Oregon City School District; Steve Bratt, Vancouver School District; Tim Crawford, Federal Way Public School; and Ben Mabbott North Clackamas School District.

Friday, 1:15–2:30 p.m.

1) Weathering the Recession Storm
Do you have deer-in-the-headlights syndrome? Don't be caught by surprise as the budget cuts continue to hit. Chief Technology Officers (CTOs) need to be proactively involved in the budgeting and planning process, with the objective of partnering with school business leaders to address school budget cuts. While there is the cost side of computing, there are ways that the IT organization can help reduce overall district costs. During this session we will address some budget statistics, strategic steps to be taken, some tactical measures and areas where a small investment can bring big returns. This session introduces CoSN's "Mastering the Moment" tool kit—a survival guide for school technology leaders.

2) Video Solutions—from capture, to streaming, to backup
For this session, we will discuss capturing video content, various storage mediums and presentation options. Specific real-world examples will be discussed along with comments about hardware, various file formats, storage options, and methods for distributing video.

3) Private Cloud Computing: Strategies for Implementation
Would your organization benefit from a single, integrated, affordable system , with substantial cost savings, that provides a webOS desktop, single sign-on, and other rich features that would allow you to move legacy systems and other IT tasks into the cloud while enabling your schools to focus on the education of students in the classroom? If so, then learn how Puget Sound ESD and others are implementing private cloud computing to deliver these benefits to member districts.

4) Instructional Technology Buffet
In this session you will have the opportunity to see the latest in the use of technology in the classroom to enhance student achievement and engage students. The goal is not to make you an instructional technologist rather make you aware of what is, or will likely be happening in the classroom so that you can be positioned to support the infrastructure required to make it possible. Dr. Lynn Lary, Springfield Public Schools.

5) Have I Got an App for That!
A facilitated discussion so come prepared to share, collaborate, and discuss some of the latest, greatest, and favorite apps. Innovative solutions at the tip of your fingers. Of the tens of thousands of apps available, which one's do you prefer? I'm sure that if you're reading this, there's an app for that!


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