General Information

Conference Registration
Each year, the link to register will be posted on our home page and here on February 1 starting at 9 AM. We will sell out. Last year we sold out before March 1. Rooms at the Resort also sell out quickly. First registered to have the first choice on rooms. Those who agree to share rooms have the highest priority until February 15. 

Conference Purpose
ACPE's annual conferences are designed to help build long-lasting relationships and partnerships for educational technologies that support the sharing of knowledge, skills and best practices in IT leadership to serve educational organizations. ACPE's uniqueness is rooted in networking, relationships, and collaboration. We bring you the very best among us to lead our sessions in a way that keeps them both practical and visionary. The ACPE Board is committed to delivering the very best innovative IT strategies, practices and pragmatic solutions to our membership at every event. 

Conference Details
The conference's schedule and details for the conference’s keynote speakers, events, activities, and sessions are kept on this website. Keep in mind, all conference sessions, presentations, events, and activities are subject to change until April 8. We do post changes as they occur. We publish the final conference schedule on April 15 and not until that time will we have the rooms assigned.

Registration Types and Costs

Qualified Member Registration - Opens on February 1 at 9 AM.
The educational organization and non-profit educational organization employees rate for all three days of the conference is $390.00. The daily rate for Wednesday or Thursday is $200.00 or $350 for any two days. Friday's daily rate is $150.00. Member registration includes ACPE membership, access to all pre-conference sessions, sessions, keynotes, sponsor showcases, meals, activities and nightly entertainment. Over the last three years, these have sold out by March 1. And, all lodging at the conference headquarters is sold out on the first day. 

Sponsor Registration - Opens April 1 by invitation only.
This registration type is by email invitation only. Sponsor's point of contact with ACPE will be provided this information to pass on to their staff attending. Sponsors of ACPE have attendance benefits and limited discounted registrations. All sponsor registrations include access to all pre-conference sessions, sessions, keynotes, sponsor showcases, meals, activities and nightly entertainment. Details about sponsors benefits are available at http://sponsors.acpenw.org. Starting with the 2018 conference, due to space limitations, only vendors who are sponsors can attend or those who request a special exception to the Board of ACPE. There are no lodging options available for sponsors at the conference headquarters hotel. All sponsor staff must arrange their accommodations, and we highly encourage that be confirmed by April 1 due to the extreme demand for accommodations.

Paying using the PO process or by check
If you are using the PO process to pay or sending a check, payment is due 30 days after you register. Each registration and registrant has access online to an auto-generated invoice payable on receipt. There is no need to send a copy of the PO to ACPE to generate an invoice. Registrants, please print the invoice now and submit it to your accounts payable department to ensure prompt payment processing. If your district requires the registrant to attend the conference before payment is processed, please send that message to jb@acpenw.org after registering.

Cancellation and Refund Policy
If a registrant is unable to attend an ACPE event or conference, ACPE must receive a written request 30 days before the event to receive a full refund, less a $50 processing fee to cover our costs. Registrants who fail to attend and do not cancel 30 days before the event will be charged the entire registration fee. Substitutions can be made at any time before the event or conference.

ACPE Events and Conference Code of Conduct
When you register, attend or are a part of any function at an ACPE event, you voluntarily agree to abide by the following code of conduct. ACPE is committed to providing a friendly, safe, supportive, and harassment-free environment for all conference attendees and participants, regardless of gender, age, sexual orientation, gender identity, gender expression, disability, physical appearance, body size, race, ethnicity, religion, or another group identity. It is important to remember that a community where people feel uncomfortable or threatened is not a productive one. Accordingly, ACPE prohibits intimidating, threatening, or harassing conduct during its conferences or events. Harassment includes deliberate intimidation, display of inappropriate images or recordings, sustained disruption of talks, and unwelcome physical contact.

This code of conduct applies to all event and conference attendees, including all members, speakers, media representatives, exhibitors, sponsors, volunteers, and staff. Harassment of participants will not be tolerated in any form, and ACPE expects immediate compliance from anyone asked to stop harassing behavior. Conference attendees and participants should respect common sense rules for public behavior, personal interaction, common courtesy, and respect for private property. If you wouldn’t do it at home or in the office, please do not do it here.

Please report any incidents in which a participant in the meeting is abusive, insulting, intimidating, or acting in an unsafe or illegal manner to an ACPE Board member immediately. The ACPE Board will be available onsite during all events and conferences. They will be happy to assist participants with contacting venue security or local law enforcement. If you need assistance or wish to file a complaint, please contact JB Fitzpatrick, Executive Director, at jb@acpenw.org.

Photo Release
From time to time we use photographs of event and conference participants in our promotional materials and on our website. By virtue of your attendance at any ACPE event or conference, we reserve the right to use your likeness in such materials.

updated 05/10/2019