Sponsor Timelines

Important Dates for the 2014 Conference: IT's the Wild Wild West

Location: The Resort at the Mountain, Welches, OR
Dates: May 7-9, 2014

May - October 2013
Sponsors who attended the last conference can sign up and secure last year's sponsorship rates by paying a 20% downpayment before September 30, 2013.

FYI - Sponsors who sign up AND have paid their downpayment for the 2014 conference will be included in all ACPE communications about the conference. This means exposure to our membership beyond our website. There is usually 4-6 communiqués plus many reminders.

October 2013

Sponsor contact by Board begins. First companies to pay a deposit will be the first to select their space when available in March/April. In addition, those sponsors who have paid their  deposit will also immediately start to receive their benefits starting with recognition on the ACPE home page and in e-mails to membership regarding the annual conference.

October - February
Sponsors who have signed up will be updated regularly with available information from the Board.

February 3, 2014
Conference registration opens for participants

February 3, 2014
Sponsorship payment in full invoice is sent and due within 30 days and is the last day for 20% refund for Sponsor cancellation.

February 24, 2015 
The final conference logistics are emailed to all sponsors. 

February 24, 2015 
RFP Process for PreConferences is posted. Be one of ACPE 2014 Conference Sponsors to present your company information to attendees.  RFP form will be e-mailed to Conference Sponsors as well as posted to the website when finalized and approved by the Board.

March 15, 2014
Registration for 'free' (form will be provided) and paid 'additional' sponsor representatives begins with on-line registration process.

March 31, 2014
RFP for Pre-Conference Session is due. The ACPE Board will review the proposals and make their selections by April 1, 2014 based on the Pre-Conference rubric provided in the RFP process.

March 31, 2014
Showcase Space request information is sent to all sponsors who have sent in their deposits.

April 12, 2014 
Materials can be shipped to The Resort.

April 15, 2014
RFP for Pre-Conferences are announced.

April 15, 2014
Showcase Space priorities are complete and provided to Sponsors. Space selection is on a first come first served basis based on the date the deposit was received by ACPE. Also, only sponsor who are paid in full will be allowed to select a space.

April 22, 2014
Sponsor 'free' attendee registration must be complete.

May 7, 2014
Sponsor badges are provided at Sponsor Registration Desk.

May 7, 2014 - 11 a.m.
Sponsors begin space set-up.

May 7, 2014 - 10 p.m.
Gold Sponsor spaces are cleared.

May 9, 2013 - 12 noon
Platinum/Diamond Sponsor spaces are cleared. Next year's deposit to reserve a space is open. This is the deadline to assure Conference sponsorship rates are the same as this year's conference is September 3-, 2014. The rates can only be secured with a 20% down payment.

Before you do that, it is important you and your organization understand all of the information we have posted. Signing up through our form means you do. Exceptions to these conditions will not be considered for any reason. It is what it is ;) If you have a concern, please contact a Board member or JB (jb@acpenw.org) who can explain our reasoning further.